Institute Events Privacy Statement

Introduction

MIT Institute Events is committed to supporting the privacy of visitors to our website. This Privacy Statement explains how we handle and use the personal information we collect about website users. 

What personal information we collect

While specific information may vary for particular individuals, we may collect, use, store and transfer different kinds of personal information about you, which we have grouped together as follows:

• Basic biographic/contact information such as home and business addresses, phone numbers, email addresses, and social media contact information
• Demographic information such as name or gender
• Analytical information, meaning aggregated information related to web visitor activity and email marketing actions

How we collect personal information about you

Information may be collected via webform or email contact with Institute Events.

How we use your personal information

We use your personal information for a number of legitimate purposes all in support of the Institute and its mission. Specifically, we use your personal information to answer questions and connect you to resources.

If you have concerns about any of these purposes, or how we communicate with you, please contact us at info-events@mit.edu. We will always respect a request by you to stop processing your personal information (subject to our legal obligations).

When we share your personal information

To perform the functions listed above, it may be necessary to share your personal information with other individuals or departments at MIT. Your information is not shared with parties other than those at MIT.

How your information is stored and secured

MIT uses risk-assessed administrative, technical and physical security measures to protect your personal information. This website and related email traffic are hosted by MIT.

How long we keep your personal information

We keep your personal information for the period of time required for us to be helpful to you. Email remains on file.

Rights for Individuals in the European Economic Area

You have the right in certain circumstances to (1) access your personal information; (2) to correct or erase information; (3) restrict processing; and (4) object to communications, direct marketing, or profiling. To the extent applicable, the EU’s General Data Protection Regulation provides further information about your rights. You also have the right to lodge complaints with your national or regional data protection authority. 

If you are inclined to exercise these rights, we request an opportunity to discuss with you any concerns you may have. To protect the personal information we hold, we may also request further information to verify your identity when exercising these rights. Upon a request to erase information, we will maintain a core set of personal data to ensure we do not contact you inadvertently in the future, as well as any information necessary for MIT archival purposes. We may also need to retain some financial information for legal purposes, including US IRS compliance. In the event of an actual or threatened legal claim, we may retain your information for purposes of establishing, defending against or exercising our rights with respect to such claim.

By providing information directly to MIT, you consent to the transfer of your personal information outside of the European Economic Area to the United States. You understand that the current laws and regulations of the United States may not provide the same level of protection as the data and privacy laws and regulations of the EEA. 

You are under no statutory or contractual obligation to provide any personal data to us.

Additional Information

We may change this Privacy Statement from time to time. If we make any significant changes in the way we treat your personal information we will make this clear on our MIT websites or by contacting you directly.

The controller for your personal information is MIT. If you are in the EU and wish to assert any of your applicable GDPR rights, please contact dataprotection@mit.edu.

This policy was last updated in DECEMBER 2018.